Staffing app

Staffing is an all-in-one solution to help you schedule staff hours, ensure your rooms are in ratio, check staff holiday and sick leave and get reports on required, scheduled and attended hours, all of which can easily be exported to make payroll much more straightforward.

You can learn more from Josephine in the video below.

How to use:

Your Staffing app allows you to schedule staff rota's, view attendance, and ensure you are meeting your required ratios (according to the number of children booked in each day). Find it under your Planning apps:

Once clicking into Staffing, you will land on an overview showing all of your rooms. Once you have entered some schedules and start signing your staff in and out, the graphs will populate.

Red line = required staff based on child bookings

Blue line = scheduled number of staff

Green line = number of signed in staff

The chart in the past will show required staff based on signed in children, vs. number of staff signed in. The chart in the future will show required number staff based on booked children vs. number of staff scheduled.

If you click 'View Staff' under a room, the table showing room-level details will expand:

You will see the graph for this room specifically, as well as all the employees associated in a table below.

Similar to your Staff Hours app, you are able to see the actual hours of attendance for each staff, according to their Sign in/outs, represented by the figures in black. You will see a total at the end of each week. The figures in grey represent the hours scheduled for that member of staff. 

When you click on a staff members row, a module comes up that allows you to add or amend their schedule. You can enter the number of minutes they get for their break, so that your export for payroll is accurate.