How to use the revenue report
The revenue report consists of three sections:
- The graph, which gives you a quick overview of future revenue
- The nursery overview provides summarised figures of your revenue
- The bill payer overview gives you a detailed breakdown of who adds to your revenue
At a glance, you will be able to see if your revenue is going up or down in the months to come. When hovering your mouse over a black dot, the figure you will get is your total revenue.
The Nursery Overview
Here you'll find how the total revenue is calculated. The invoiced line represents the total costs of all invoiced items for that month (plans, ad hoc, surcharges, credits and custom lines). Funding is already deducted from this figure.
The to be invoiced shows the amount for periods with active plans and ad hoc purchases that haven't been invoiced yet.
The Council Total line shows the amount of funding that you can expect to receive from your local council based on the funding rates entered.
Invoice, To be invoiced and council total will add up to Total Revenue.
Parent Fees (Planned) is the revenue based on the plans created for the children.
Parent Fees (Ad Hoc) is the revenue that comes from sessions and products entered as ad hos purchases.
Other is additional surcharges and credits added that aren't part of a plan or ad hocs.
Parent Fees (Planned), Parent Fees (Ad hoc), Other and Council total will add up to the Total Revenue.
The totals column of the Revenue Report is visible in this view, and is exportable.
The Bill Payer Overview
Alphabetically listed by bill payer names, this section outlines how much each bill payer contributes to your revenue. An amount written in black is an already invoiced figure, as a result you can click the amount to see the invoice. An amount written in grey indicates that there still are items to invoice in that month. Grey figures will match the figures in Batch Invoice but please note that deposits included on an invoice are not considered as revenue because they need to be returned at some point.
The easiest way to see what the to be invoiced amount is made up of is to click the bill payer's name to the left, click new item, select invoice and set the period you want to check.
By clicking the button in the top right corner of the screen, you are able to enter your budgets. When the budget is saved, it will show as a line in the graph.