We recommend that you prepare for an emergency by having a seamless evacuation procedure, that includes designating a person responsible for the role of retrieving a tablet, having a charged phone and communicating with the parents.
Internet access whilst away from the building
Since Famly is a cloud-based app, it requires internet access. Not all nurseries have tablets with built-in internet, but there is a way around this.
- Make sure to have Famly installed on a mobile phone with data, that way you'll be able to access the app directly from the phone.
- Connect a tablet to a wifi hotspot using a mobile phone's data. Make sure to have previously connected the tablet to the hotspot at least once before, so the connection is recognised thus saving time that would normally be needed to connect and enter a password.
Make sure that the designated devices are fully-charged, and that you have a backup device.
When you've logged in to Famly you can see who's checked in to the nursery by navigating to the overview tab and selecting 'All Rooms'. Here you'll be able to see all children and staff signed in.
Otherwise, you can also go to your 'Lists' app and select the preset list 'Evacuation List'. It's found on the right hand side of your screen. From here you'll be able to see the children that are signed in. You can add further details to this list, e.g. parent contact details. All information is live and updated in real time. You can also create a staff evacuation list. More on the list app here.
You can also use the Room Planning app or the Attendance Report app to get an overview of who is expected and who is actually in the nursery.
When all children and staff are accounted for, you can use Famly to notify the parents of the emergency.
Communication is vital in case of an emergency, but you do not want to cause too much panic. Therefore, Famly offers that you can solely write parents with children who are signed in when the emergency happens.
To do this navigate to the overview, click the 'All Rooms' tab at the top, and then click the green checkmark beneath the graph. Now click 'Select all children' on the right side of the screen, and click 'Send Post' in the menu that appears just above.
If tablets are lost, don't worry about the data in your Famly platform. All data in Famly is stored in the cloud, so you'll be able to access all your information from a different device.